Exhibitor Service Kit
Here are the links to the forms and information you need to ensure a successful Exhibition at ICAAC 2013. Some forms are mandatory, while others are optional. We encourage you to read everything very carefully to make sure you meet the appropriate deadline for each form, and call us at (202) 942-9256 with any questions.
The Service Kit forms below are broken down into five parts:
Show Management Information and Forms - This includes a lot of general information about exhibiting, deadlines checklist, and mandatory forms such as your Meeting & Exhibit Guide Product Listing Form, booth diagram review, and Exhibitor-Designated Contractors (EDC) form.
- Basic 1-2-3 Exhibitor Information
- Official Exhibition Service Contractors List
- Exhibitor Deadline Checklist
- Meeting Rules & Regulations Guidelines
- Meeting & Exhibit Guide Product Services Listing – Deadline: July 26, 2013
- Exhibitor-Designated Contractors Information and Form – Deadline: July 5, 2013
- Booth Configuration & Construction Guidelines – Deadline: June 28, 2013
- Exhibitor Housing & Registration Guidelines – Housing Deadline: August 21, 2013
- Exhibitor Housing & Badge Registration Site
- Usage of Exhibit Space Guidelines
- Demographics from ICAAC 2012
Affiliate Meetings & Booth Promotion – ASM allows exhibitors to host educational symposium, exhibitor staff meetings, hospitality, focus groups, investigator meetings, and booth presentations during ICAAC 2013. Select the forms that best meet your needs.
- Affiliated Events & Educational Activities Information and Form – Deadline: July 26, 2013
- Abstract and Poster Compilations Application – Deadline: August 16, 2013
- Booth Promotion Giveaway & Raffle Notification Form – Deadline: August 10, 2013
- Exhibitor Business Suites & Lounge Order Form – Deadline: July 26, 2013
- Exhibitor Presentation Theater Application – Deadline: July 26, 2013
Sponsorship/Advertising – Get noticed at ICAAC 2013 with these opportunities to promote your presence.
- Advertising & Marketing Kit Rate Card - Deadlines are specific to marketing or sponsorship opportunity
- Attendee Mailing List Rental Order Form & Attendee List Rental Agreement
- Advance Pre-Registration List Deadline: July 15, 2013
- Pre-Registration List Deadline: August 7, 2013
- Lead Retrieval Order Form – Deadline: August 30, 2013
- ASM Microbiology Buyer’s Guide
Other ASM Contractors – There are other services available to you for ICAAC 2013. You can order audio visual, computers, floral, security, utilities (electrical, water, etc), and catering using these forms.
- Audio Visual – Deadline: August 27, 2013
- Utilities –Electrical, Water, Air, Drain – Deadline: August 19, 2013
- Internet and Telecommunications – Deadline: August 20, 2013
- Catering – Deadline: September 2, 2013
- Security – Deadline: August 16, 2013
Freeman Services Information & Forms – Freeman is our official service contractor. Through Freeman Online you can order carpet, furniture, cleaning, rental exhibits, signs, and graphics, material handling, view shipping information, and much more. It is important to read through all of this information.
- Freeman Online - Advance Order Deadline for majority of Freeman Services is August 16, 2013
- Freeman Welcome Letter
- Quick Facts Sheet
- Best Practices
- Colorado Convention Center Exhibitor General Policies
- Freeman Forms (pdf)
ICAAC 2013 Exhibitor Fraud Warning - As you know, we post the Exhibitor List online. Unfortunately, this makes us vulnerable to unapproved and non-vetted companies soliciting you for everything from carpet to lead management services.