A submission site will be available for speakers to submit their presentation in advance of the meeting. The presentation will be tested by Freeman AV, the audio-visual provider, to make certain there are no compatibility issues. This will minimize any disruption during your presentation at the meeting. To submit your presentation prior to your arrival in Denver, please visit http://ICAAC2013.sessionupload.com. You may upload revised versions as often as needed; however, we still recommend you visit the Speaker Ready Room (Room 304) PRIOR to your session to review and confirm your final presentation. To help you prepare for your talk, you may access the following documents; (1) Develop Your Presentation, (2) Upload Your Presentation in Advance, (3) Upload Your Presentation On Site. You will still be required to bring a copy of your presentation to the meeting in the event that a back-up copy is needed.
All session rooms will be networked onto the server from the Speaker Ready Room. This eliminates the need for the speaker to bring a laptop computer. Speakers will control the flow of their presentation using a mouse and confidence monitor provided at the podium. Please visit your session room at least one half hour before the session begins. Any questions about the set up or available equipment, should be brought to the attention of the AV technician in the session room.
Even if you are an experienced presenter, please take a moment to read the AV Instructions. This document contains important information on pre-show preparation; guidelines for Apple computer users, fonts, embedded audio, pictures, and video; properly marking your Zip 100/250 disk or CD-ROM; and more.
Speaker Ready Room
Speakers are requested to drop off their presentation(s) in the Speaker Ready Room of the Colorado Convention Center, at least 24 HOURS in advance of the session start time. Professional audiovisual consultants will be in the Speaker Ready Room for assistance. Computers in the Speaker Ready Room are configured exactly like the ones in the meeting rooms. From the Speaker Ready Room, the presentations will be loaded onto the server and then uploaded to the session room.
Speaker Ready Room Hours:
Monday, September 9, 7:30 a.m. – 5:00 p.m.
Tuesday, September 10, 6:00 a.m. – 7:00 p.m.
Wednesday, September 11, 6:00 a.m. – 5:00 p.m.
Thursday, September 12, 6:00 a.m. – 5:00 p.m.
Friday, September 12, 6:00 a.m. – 10:30 a.m.
Convener and Moderator Guidelines
Prior to the session please remember to:
- Introduce yourself.
- Introduce each speaker, noting paper number and presentation title as indicated in the Final Program.
- Remind audience that all recording devices, cameras (including camera phones), and video cameras (including video phones) are prohibited in the session room.
During the session please:
- Notify room monitor immediately of AV equipment problems.
- Encourage audience to take center seats, particularly when room is at capacity.
- Assure no disturbances.
- Note presenters that did not show or whose presentations were promotional.
- Please be sure to keep the session on schedule. Each speaker will have 8-10 minutes to present followed by 2-5 minutes for Q&A. Should the session get ahead of schedule, please do one or more of the following:
- Have questions prepared for the audience
- Solicit questions from the audience
- Take a stretch break
Remember to use our Online Program Planner to view the abstracts presented in your session to help prepare questions for the audience.
Please be advised that it is ASM’s policy that, while presenters are allowed to communicate with the press, their discussions may not be published until after the day and time of the actual presentation. Similarly, details of an invited presentation may not be part of an industry-sponsored symposium or other scientific event, unless scheduled after the day and time of the official ICAAC presentation. Policy is in effect until September 13, 2013.